Upon completion of each fiscal year and completion of an independent post audit, the city recorder is authorized to examine all records proposed for disposal or destruction in each department. Following such examination, the person making such examination shall complete a certificate authorizing the destruction of such records accompanied by samplings of the type of records proposed for disposal or destruction. Records to be disposed of shall be destroyed by burning or in such other manner that the city recorder of Yoncalla may direct. A certificate of the records authorized to be destroyed shall be filled out and shall be in the following form:

CERTIFICATE

RECORDS AUTHORIZED TO BE DESTROYED

    ___________________
Date

I hereby certify that I have personally examined carefully the following described records and documents of the ___________ department of the city of Yoncalla that have been retained in this department for the specified length of time as required by YMC 2.40.030, and that these records are no longer of any particular value to the city of Yoncalla.

    ___________________
Name

    ___________________
Title

Authorized to be destroyed this _____ day of __________, 20___.

    ___________________
Recorder
or Mayor

ATTEST:

___________________
Recorder