Accounts receivable ledger cards (unpaid only)

Recorder

Agreements – franchises

Recorder

Annexation descriptions

Recorder

Arrest and investigative reports – police

Recorder

Audit report – city of Yoncalla

Recorder

Balance sheets

Recorder

Base maps (engineering)

Recorder

Billing summary

Recorder

Bonded and unbonded lien index cards

Recorder

Bonded and unbonded lien dockets

Recorder

Budget – official copy

Recorder

Building plans (commercial)

Recorder

Charter – original

Recorder

Charter amendments

Recorder

Contracts, land sales – expired

Recorder

Correspondence of historical and contractual value

Recorder

Court dockets

Recorder

Deeds and easements

Recorder

Departmental monthly reports

Recorder

Election – abstract of votes

Recorder

Expenditure ledgers and journals

Recorder

Fingerprint records (police department)

Recorder

Fire department – fire records, occupant records, building records

Recorder

Fire investigation reports (building and individual)

Recorder

General journal

Recorder

Improvements – assessment ordinances

Recorder

Improvements – contracts

Recorder

Improvements – maps

Recorder

Improvements – petitions granted

Recorder

Improvements – plans and surveys

Recorder

Initiative and referendum petitions

Recorder

Legal proceedings – by and against city (going to circuit court)

Recorder

Legal opinions

Recorder

Licenses – card file

Recorder

Minutes – original copies

Recorder

Municipal court records

Recorder

Ordinances – original copies

Recorder

Payroll compensation records (individuals)

Recorder

Personal history termination cards

Recorder

Petitions granted – miscellaneous

Recorder

Petitions to vacate property – granted

Recorder

Photograph records (police department)

Recorder

Plans (engineering)

Recorder

Plats (final subdivision)

Recorder

Records authorized to be destroyed, certificate

Recorder

Resolutions, original copies

Recorder

Revenue journals and ledgers

Recorder

Treasurer’s monthly report

Recorder

Treasurer’s receipts

Recorder

Vouchers for payroll and major capital expenditures

Recorder

Applications – Bancroft bonding

Recorder

Bancroft bonds and coupons

Recorder

Bonded and unbonded lien registers

Recorder

Oaths of office

Recorder

Equipment records – permanent (12 years after disposition)

Recorder

Installed equipment records (12 years after disposition)

Recorder

Current billing register

Recorder

Bail records – municipal judge trust account

Recorder

Daily cash payment balance

Recorder

Leases (after expiration)

Recorder

Police telephone, radio, and daily logs (major disasters retained permanently)

Recorder

Ambulance billing records (recorder’s copy)

Recorder

Bank deposit slips

Recorder

Bank statements

Recorder

Bills paid

Recorder

Canceled checks and check stubs

Recorder

Daily cash receipts

Recorder

Expenditure reports (monthly)

Recorder

Fire daily log

Recorder

Fire telephone log (tape) major occurrences, permanent

Recorder

License bonds (contractors)

Recorder

Revenue reports (monthly)

Recorder

Sidewalk repair notices – duplicate copies

Recorder

Sidewalk and street cut permits – duplicate copies

Recorder

Vouchers audited, special and general funds

Recorder

Warrants paid

Recorder

Accident reports, arresting officer (police)

Recorder

Accounts receivable ledger cards (after paid)

Recorder

Ambulance log (daily)

Recorder

Employee withholding certificate (following termination of employment)

Recorder

Foreclosures – sales file (five years after closure or settlement)

Recorder

Library patron application cards

Recorder

Monthly attendance report (original)

Recorder

Payroll – authorized to make deduction (five years after authorization ceases)

Recorder

Payroll journal

Recorder

Council meeting agendas, special notices of call

Recorder

Elections – election tally sheets

Recorder

Elections – affidavit of publication

Recorder

Elections – ballot copies

Recorder

Elections – nominating petitions

Recorder

Improvements – affidavit of publication

Recorder

Permits – building, building applications and plumbing (duplicates)

Recorder

Petitions – miscellaneous

Recorder

Purchase orders – (vendor and account)

Recorder

Recall petitions

Recorder

Taxes – statements of collections by county treasurer

Recorder

Automobile registration reports

Recorder

Bank books

Recorder

Bank reconciliations

Recorder

Bicycle licenses (duplicates)

Recorder

Bidders’ prequalifications (upon acceptance of improvements)

Recorder

Budget work papers

Recorder

Bids (unsuccessful)

Recorder

Bonds – surety upon termination of service

Recorder

Garnishments

Recorder

Library book title cards

Recorder

Licenses – dog license duplicates

Recorder

Payroll – Social Security quarterly reports, SIAF, federal and state quarterlies and insurance monthly reports

Recorder

State sanitary reports

Recorder

Water quality reports

Recorder

Ambulance billing records (file copy)

Recorder

Bonds and bond coupons – one year after maturity

Recorder

Correspondence of no historical value

Recorder

Current cycle balance – billing

Recorder

Cycle activity register – billing

Recorder

Monthly attendance report (department copy)

Recorder

Receipts – building department triplicate copies held by recorder’s office

Recorder

Receipts – police department – triplicate copies held by recorder’s office (seven years on bail)

Recorder

Trial balance

Recorder

Arrest tickets (police) – minor parking violations

Recorder